Abbott Staff Purchase

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Cycle Management

If you want to add new purchasing cycle, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Cycle Management function, you will see this function in menu.
3.	Click Cycle Management in menu.
4.	Click Add new.
5.	On the Cycle Management screen, enter cycle ID in the format YYYYMM (Eg. 201401, 201412) and purchasing periods.
6.	Click Save.

If you want to edit information of a purchasing cycle, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Cycle Management function, you will see this function in menu.
3.	Click Cycle Management in menu.
4.	In the Cycle List, click View Details for the item you want to edit.
5.	On the Cycle Management screen, edit purchasing periods (if any).
6.	Click Save.

If you want to activate/deactivate a purchasing cycle, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Cycle Management function, you will see this function in menu.
3.	Click Cycle Management in menu.
4.	In the Cycle List, click View Details for the item you want to activate/deactivate.
5.	On the Cycle Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Product Brand Management

If you want to add new product brand, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Brand Management function, you will see this function in menu.
3.	Click Product Brand Management in menu.
4.	Click Add new.
5.	On the Product Brand Management screen, enter required information.
6.	Click Save.

If you want to edit information of a product brand, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Brand Management function, you will see this function in menu.
3.	Click Product Brand Management in menu.
4.	In the Product Brand List, click View Details for the item you want to edit.
5.	On the Product Brand Management screen, edit brand name.
6.	Click Save.

If you want to activate/deactivate a product brand, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Brand Management function, you will see this function in menu.
3.	Click Product Brand Management in menu.
4.	In the Product Brand List, click View Details for the item you want to activate/deactivate.
5.	On the Product Brand Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Product Management

If you want to add new product, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Management function, you will see this function in menu.
3.	Click Product Management in menu.
4.	Click Add new.
5.	On the Product Management screen, enter required information.
6.	Click Save.

If you want to edit information of a product, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Management function, you will see this function in menu.
3.	Click Product Management in menu.
4.	In the Product List, click View Details for the item you want to edit.
5.	On the Product Management screen, edit information.
6.	Click Save.

If you want to activate/deactivate a product, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Product Management function, you will see this function in menu.
3.	Click Product Management in menu.
4.	In the Product List, click View Details for the item you want to activate/deactivate.
5.	On the Product Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Order Confirmation

To confirm stock availability for the ordered products, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Order Confirmation function, you will see this function in menu.
3.	Click Order Confirmation in menu.
4.	In the Order Summary list, click View Details for the submitted order you want to confirm.
5.	Enter confirmed quantity for the ordered products in the Confirmed Qty box.
6.	Click Confirm.

Note:

Order status description:

•	Submitted: Once the employees check out their order, status of the order will become Submitted.
•	Confirmed/Rejected: Once OTC team confirm stock availability for the ordered products, system will change status to Confirmed or Rejected (if out of stock) based on First Come First Serve.
•	Acknowledged: Once Admin Manager acknowledge the order, system will change status to Acknowledged.

If you want to export the acknowledged order to excel for each region, perform these steps:

•	In the Order Summary list, click View Details for the acknowledged order you want to export to excel.
•	Click Export to Excel.

Order Acknowledgement

Order Summary Report

Order Detail Report

Payment Data Report

System User Management

If you want to change role for a system user, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the System User Management function, you will see this function in menu.
3.	Click System User Management in menu.
4.	Enter user ID to change role, then press Tab key.
5.	If the user ID you entered has already, the information of this user will be shown.
6.	Select new role.
7.	Click Save.

If you want to activate/deactivate/lock/unlock a system user, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the System User Management function, you will see this function in menu.
3.	Click System User Management in menu.
4.	Enter user ID to activate/deactivate/lock/unlock, then press Tab key.
5.	If the user ID you entered has already, the information of this user will be shown.
6.	Tick (if activate) or untick (if deactivate) on the Active check box.
7.	Tick (if lock) or untick (if unlock) on the Lock check box.
8.	Click Save.

If you want to add new data access control for a system user manually, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the System User Management function, you will see this function in menu.
3.	Click System User Management in menu.
4.	Enter user ID to add new data access control, then press Tab key.
5.	If the user ID you entered has already, the information of this user will be shown.
6.	Click Add new in the User Data Access section.
7.	On User Data Access screen, select required information.
8.	Click Save.

If you want to activate/deactivate data access control for a system user, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the System User Management function, you will see this function in menu.
3.	Click System User Management in menu.
4.	Enter user ID to activate/deactivate, then press Tab key.
5.	If the user ID you entered has already, the information of this user will be shown.
6.	In the User Data Access section, tick (if activate) or untick (if deactivate) on the Active check box.
7.	Click Save.

If you want to resend user ID and password of a system user to this user's email, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the System User Management function, you will see this function in menu.
3.	Click System User Management in menu.
4.	Enter user ID to send account email, then press Tab key.
5.	If the user ID you entered has already, the information of this user will be shown.
6.	Click Send activation email.

Function Access Management

Role Management

If you want to add new role, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Role Management function, you will see this function in menu.
3.	Click Role Management in menu.
4.	Click Add new.
5.	On the Role Management screen, enter required information.
6.	Click Save.

If you want to edit information of a role, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Role Management function, you will see this function in menu.
3.	Click Role Management in menu.
4.	In the Role List, click View Details for the item you want to edit.
5.	On the Role Management screen, edit information.
6.	Click Save.

If you want to activate/deactivate a role, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Role Management function, you will see this function in menu.
3.	Click Role Management in menu.
4.	In the Role List, click View Details for the item you want to activate/deactivate.
5.	On the Role Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Division Management

If you want to add new division, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Division Management function, you will see this function in menu.
3.	Click Division Management in menu.
4.	Click Add new.
5.	On the Division Management screen, enter division name.
6.	Click Save.

If you want to edit name of a division, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Division Management function, you will see this function in menu.
3.	Click Division Management in menu.
4.	In the Division List, click View Details for the item you want to edit.
5.	On the Division Management screen, edit division name.
6.	Click Save.

If you want to activate/deactivate a division, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Division Management function, you will see this function in menu.
3.	Click Division Management in menu.
4.	In the Division List, click View Details for the item you want to activate/deactivate.
5.	On the Division Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Department Management

If you want to add new department, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Department Management function, you will see this function in menu.
3.	Click Department Management in menu.
4.	Click Add new.
5.	On the Department Management screen, enter department name.
6.	Click Save.

If you want to edit name of a department, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Department Management function, you will see this function in menu.
3.	Click Department Management in menu.
4.	In the Department List, click View Details for the item you want to edit.
5.	On the Department Management screen, edit department name.
6.	Click Save.

If you want to activate/deactivate a department, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Department Management function, you will see this function in menu.
3.	Click Department Management in menu.
4.	In the Department List, click View Details for the item you want to activate/deactivate.
5.	On the Department Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Staff Function Management

If you want to add new staff function, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Staff Function Management function, you will see this function in menu.
3.	Click Staff Function Management in menu.
4.	Click Add new.
5.	On the Staff Function Management screen, enter function name.
6.	Click Save.

If you want to edit name of a staff function, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Staff Function Management function, you will see this function in menu.
3.	Click Staff Function Management in menu.
4.	In the Staff Function List, click View Details for the item you want to edit.
5.	On the Staff Function Management screen, edit information.
6.	Click Save.

If you want to activate/deactivate a staff function, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Staff Function Management function, you will see this function in menu.
3.	Click Staff Function Management in menu.
4.	In the Staff Function List, click View Details for the item you want to activate/deactivate.
5.	On the Staff Function Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

Source Management

If you want to add new source, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Source Management function, you will see this function in menu.
3.	Click Source Management in menu.
4.	Click Add new.
5.	On the Source Management screen, enter source name.
6.	Click Save.

If you want to edit name of a source, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Source Management function, you will see this function in menu.
3.	Click Source Management in menu.
4.	In the Source List, click View Details for the item you want to edit.
5.	On the Source Management screen, edit information.
6.	Click Save.

If you want to activate/deactivate a source, perform these steps:

1.	Log in Staff Purchase system.
2.	If you have access rights on the Source Management function, you will see this function in menu.
3.	Click Source Management in menu.
4.	In the Source List, click View Details for the item you want to activate/deactivate.
5.	On the Source Management screen, tick (if activate) or untick (if deactivate) on the Active check box.
6.	Click Save.

OSP